VoIP (Voice over Internet Protocol) systems are changing the way call centers operate. A VoIP phone system allows businesses to make and receive calls over the internet.
There will be over 3 billion VoIP users by 2021, up from 1 billion in 2017. Flexibility, scalability, and cost savings are some reasons behind the popularity of VoIP technology. With a VoIP system, you can save $1200 for each phone line.
But that’s not it. The ability to integrate with your business’s existing systems is what makes VoIP systems perfect for your call center.
In this article, we will discuss everything you need to know about VoIP integration, including what it is, how it helps deliver exceptional customer service and its benefits. Let’s get started.
VoIP integration refers to the ability of your VoIP system to integrate with other software applications. When you integrate your cloud-based phone system with your CRM, sales tools, helpdesk platforms, and chat features, you get a comprehensive ecosystem that has every tool needed to run a call center effectively.
With VoIP integrations, you can access your call center features and other systems through a single source. This means that you won’t have to switch between tools to access real-time data.
Today’s customers don’t evaluate businesses only based on their product’s quality but also on the basis of their customer service.
In the traditional business phone software, you would need to manually enter data into different systems, which requires a lot of time and increases the chances of errors.
VoIP integration helps streamline data syncing, reduces errors, and provides complete information into a customer lifecycle. As a result, you will be better able to serve them, which will increase loyal customers.
Here are some ways VoIP integration helps you deliver exceptional customer service.
- Automated surveys to measure the customer experience after each call.
- Keyword tracking and analyzing provide insight into customer churn.
- Advanced analytics to help you understand if (and where) there are breakdowns in your workflows.
- Provides visibility into your call center operations to improve performance and productivity.
- Gives complete insight into customer interaction, including the number of times a customer has contacted you, their problems, and their experience with your brand.
- Allows your agents to work from anywhere, thereby enabling you to deliver customer service all the time.
The best businesses understand that their sales, marketing, and customer service departments should be inexorably linked to succeed in this heavily competitive market. VoIP integration does exactly that.
Here’s how VoIP integration can benefit your call center.
VoIP integration allows call center agents to collaborate and share data with each other. Managers can get live visibility into call center activity and can make informed decisions quickly.
With VoIP integration, your call center agents can use multiple tools simultaneously to work efficiently. For instance, they can use CRM to find customer details, such as product bought and past interactions, to better meet their needs.
Integrating your VoIP software with other business systems eliminates the need for additional resources such as employees for data entry or third-party APIs, thereby reducing overall operational costs while improving efficiency.
When all your call center software is integrated with each other, your agents can access the necessary information in real-time from anywhere. You can even set up role-based data access to ensure only authorized people access sensitive customer information.
As your business grows, you will use the latest software to support your growth. With VoIP integration, you won’t have to worry about implementing new technology or increasing your staff’s workload. Instead, you can use your existing phone systems to handle more calls.
VoIP integrations provide managers key metrics on each individual agent, such as the number of calls handled, the number of missed calls, average call time, average wait time, and average customer satisfaction rate. This will enable you to improve your agent’s performance over time.
VoIP integrations enable you to provide an exceptional customer experience by bringing all your business systems in one place. It also helps boost your agent’s performance and reduce your overall operational costs.
Have you started leveraging VoIP integrations? If yes, how is your experience with it? Let us know in the comments.