The past year witnessed the COVID-19 pandemic resulting in arguably the biggest humanitarian crisis the world has ever seen. Furthermore, the pandemic caused businesses to later their normal working conditions as social and physical distancing regulations kicked into effect.
To ensure working operations do not suffer, many businesses worldwide started Remote Working for their employees. As a result, ‘Work From Home (WFH)’ became the new standard, and different business organizations aggressively adopted this.
The period saw an intense adoption of various video conferencing tools like Google Meet, Microsoft Teams, and Zoom. All these tools ensured that employees could interact regularly, hold meetings, give assessments and status reports regarding their work.
However, as every new technology has shown us, increasing usage also leads to more avenues for criminals to exploit. ‘Zoom Bombings’ on unsecured networks became a trend and led to many meme fests online. Experts pointed out that while video conferencing is necessary, attempts should be made to ensure that they are safe and secure so Data breaches and other cybersecurity issues are not violated.
In this resource article, we will look at five remote conferencing tips that can help ensure that user data security and safety are maintained.
List of 5 Remote Conferencing Tips you should be aware of
- Using a Secure Network when using Video or Remote Conferencing Tools-
As a business, the employees must be but using encrypted networks when remote working. In other words, whenever employees are using remote working tools or video conferencing, they should always ensure that their connection is secure and unbreachable.
Using unsecured networks like Public Wi-Fi can expose the connection to vulnerable threats and attacks from cybercriminals. Additionally, most networks, including home networks, are not encrypted. This can easily result in hackers accessing information and data using packet sniffing.
Experts point out that using a Mac VPN can help in encryption and allow you to use any network, including Public Wi-Fi setups. In addition, by using a credible VPN solution, employees can remotely work from any part of the world without fear that hackers will get access to their information or data.
- Put in place Passwords for all Official Meetings on Video Conferencing-
You do not want your meeting to end up as a meme on social media platforms. If you do not want Zoom Bombings, you need to be very safe when it comes to password protection for meetings. This will ensure that only the people who have the password are attending.
Experts also point out that some password meetings can be easily guessed as they are numbered serially. Therefore, you need to ensure that you are manually using a password and sharing it securely. Also, try to avoid using channels like WhatsApp or social media to share passwords.
The best practice when it comes to sharing meeting passwords is through emails. Not only is it the correct and professional way to send meeting requests, but it also ensures that no one apart from the attendees has access to the same.
- Disable all Cookies in your Browser Before and After Video Meetings-
If you have been following the news, a recent allegation has been brought forward against Zoom leading to a class-action lawsuit. It states that Zoom shared with Facebook data regarding the users who used the tool to hold meetings from remote settings.
If you think others in the organization are susceptible to this, ensure that you circulate an official email and request every attendee to clear their browser cookies. With data being the new ‘oil’, you need to be very protective of its use.
- Giving Meeting Access ‘Waiting Rooms’ and Deciding on the Regulations-
One of the important ways that you can ensure the complete integrity of the video meeting is by joining first if you are the host. If someone else is the host, they need to be the first ones in the meeting room. All the other attendees should be allowed access manually from waiting rooms.
You need to ensure that the attendees are the ones who have been given the password. Then, once they are in the waiting room, you can allow them to join the meeting. Equally important is the fact that you should lock the meeting for everyone else once the attendees have joined.
As we have already mentioned, passwords getting into the wrong hands is not unheard of. This process and regulation add an additional layer of safety and security to the entire setup. Most of the top business organizations adhere to this process.
- Try to Secure an Enterprise Level Subscription for the Employees-
If you want your remote working meetings to be completely secure, you need to move from a personal setup to an enterprise-level one. Once you avail of an enterprise-level subscription, video conferencing companies like Microsoft, Zoom, or Google let you unlock more features.
A great insight into using enterprise-level subscriptions is that it gives the company greater access to employee controls. This directly allows you to control the settings and enable the maximum possible security at all times.
You also need to make sure that the employees are not being recorded as they can quickly be passed on to the competitors. But, again, using an enterprise subscription can make you aware of who is doing what, including recording the meeting secretly.
By following all the above-mentioned security protocols, users can ensure that their remote working experiences will be pleasant. Mac users must pay attention to network security and follow all the measures to ensure that their system is protected and that there is not even a remote chance of any data breaches.